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Patron Identification

Students, faculty, and administrative staff must present a Carson-Newman identification card to borrow library materials. Identification cards are issued to students during registration periods. Faculty and staff members may obtain identification cards from the Safety and Security Office. Lost cards may be replaced for a fee at the student affairs office.

Free non-student library cards may be issued to Carson-Newman University trustees, alumni, parents of current students, area pastors and denominational employees, and immediate family members of Carson-Newman University faculty, staff, and administration.  In addition, area residents wishing to check-out only Government Documents may be issued a free Government Documents borrower card.

Area residents and other library users may purchase non-student library cards for $10 per calendar year. Non-student cards may be issued by a librarian or library support staff member only.

Borrowing Limits

Some material types do not usually check out to anyone.  These include materials from the following locations:

  • Government Documents microform
  • Government Documents maps
  • Special Collections materials (College, Baptist, and Appalachian)
  • Reference materials including bibliographies, indexes, atlas cases, and dictionary stands
  • Materials in storage
  • Periodicals on microform
  • Newspapers
  • Items in Technical Services

In addition, there are some restrictions placed on some categories of patrons:

  • Media can be checked out to students, faculty, staff and families, and trustees only.
    • Undergraduate limit – 5
    • Graduate Student limit – 10
    • Faculty limit – no limit
    • Staff, families, trustees - 3
  • Periodicals can be checked out to students, faculty, staff and families only.
  • Lease books cannot be checked out to UT students, UT faculty, or Government Documents patrons.
  • Government Documents patrons can check out government documents only.

For those materials that can be checked out, the following restrictions apply:

  • C-N students & faculty – no limit (except for media)
  • Staff and families – 10
  • Trustees – 5
  • Alumni, parents, and pastors – 5
  • Government Documents patrons – 10
  • General Public – 3
  • UT students and faculty – 10

General Collection Books

The loan period is generally three weeks. The loan period varies before the end of each semester, and during holidays and vacation periods. Faculty members may keep books for a full semester, subject to recall if needed by other patrons.

A book may be renewed if there is no hold on the book. Renewals may be made online or in-person.

Reserve Materials

Books and other materials are placed on reserve at the request of faculty members in support of class assignments. There is also a collection of permanent reserve materials.

There are four types of reserves: one-hour, one-day, three-day and seven-day. One-hour reserves (Including permanent reserves) must be used in the library. One, three, and seven-day reserves may be charged at any time and are due by closing on the date due. Materials are never due on Sundays.


Periodicals are circulated to students, faculty and college employees and family. Student loan period is 3 days; faculty loans are for 7 days.

Reference Books

Reference books do not circulate. They must be used in the library only.


Please note that some items are fined on a "per hour" basis, while others are charged per day.

General stacks (books) 25 cents per day per book; $10 maximum per item
Reserve materials: one-hour 25 cents per hour per item; $10 maximum per item
Reserve materials: one, three, & 7 day $1.00 per day per item; $10 maximum per item
Periodicals $1.00 per day per item; $10 maximum per item
Audio Visual Materials $1.00 per day per item; $10 maximum per item
Lost Library Card $2

Lost Materials

Books and other materials which are not returned after overdue notices have been sent will be declared lost. Lost items will be charged to the student or non-student patron as follows: the current replacement cost of the item plus a service charge of $10 plus the $10 maximum fine which will have been reached. When the current cost is not available, an average cost of $50 is used.

Loans sent to the Business Office for collection as lost books will be held for one semester in the catalog with the location noted as lost,pending resolution of that status. Lost items not resolved at the end of the semester following the charge will be withdrawn. (Note: The location noted "missing" is for items discovered missing in library inventory or other library activities, and should not be confused with the "lost" designation.) Lost periodical records are purged annually.

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